A scheduling page is a unique page where you can create your schedule within your account. Scheduling pages allow you to showcase and customise your event/s as well as add in tickets for your bookers. You can have multiple scheduling pages if you wish (depending on which plan you have) and each one is linked to its own public page.

This article covers:

When you're starting to set yourself up on Bookwhen, you'll see that all events are managed from your scheduling page. The scheduling page can be accessed from the top of your Bookwhen account under the tab marked 'Schedules'. If you have more than one scheduling page, they will all be accessible from the same drop-down list under the scheduling tab like in the screenshot below.

Please bear in mind that any changes made to your scheduling will be reflected on your public page.

An example scheduling page

Here is an example of a completed scheduling page:

  • The format of the scheduling page is the same for all Bookwhen customers with the date view on the left and event details on the right.
  • Events are presented in a schedule list, rather than a calendar view.
  • This page is only visible to team members on your account who have been granted access. To read more about different access levels for team members, please click here.

Key features of scheduling pages

Creating a new entry

Adding entries to your schedule creates events for people to book. If you'd like to know more, just click here.

Filter to a past or future date

This can be very useful when trying to find an event from the past, or if you need to find a future event amongst your busy schedule.

You can read more about finding past events here.

Filter events by entry type, tag or location

If your schedule is quite full and you're having trouble locating a specific event, you can use this filter to search.

Once you've clicked 'Filter items', you'll be able to filter by Tags, Entries, Locations (this is your event location) and an instructor/leader if you've assigned one.

Edit entry

Clicking 'Edit entry' will take you through the steps to make changes to the selected entry. Please be aware that any changes made within an entry will be applied to all of the event dates that are set up in the 'dates & times' section of the same entry.

Changes to single events

If you click the small drop-down arrow next to the 'Edit entry' button, as in the screenshot below, you'll be shown a list of available actions that are specific to this event rather than the entry as a whole. The only two actions under this drop-down list that are applied to all events within an entry are 'edit entry' and 'duplicate this entry'.

Event-specific information - useful for checking and amending information such as event capacity, specific event information shared with attendees, the location and leaders for this one event. You can also add pre-recorded content from Vimeo and Youtube.

Edit entry - make changes to the whole entry.

View bookings list - here you can view the bookings list for this single event.

View attendees - attendance list and register for this single event.

Unpublish this single event

Cancel event - selecting this will cancel the single event.

Change event date/time - you can change the date and/or time for this single.

Remove this single event

Duplicate entry - you can read more about this here.


Did this answer your question?