A scheduling page is where you can create your schedule of events within your account. Scheduling pages allow you to showcase and customise your event/s as well as add in tickets for your bookers. You can have multiple scheduling pages depending on which plan you have, and each page is linked to its own unique public booking page.

This article covers:

On Bookwhen, all of your events are managed within your scheduling pages. Your scheduling page/s can be accessed from the top of your Bookwhen account under the tab marked Scheduling. If you have more than one scheduling page, they will all be accessible from the same drop-down list under the scheduling tab, in order of creation:

A new scheduling page can be added to your account here under Settings:

Please note that any changes made to your published entries on your schedules will be reflected on your public booking page.


An example page

  • The format of the page shows the schedule list in order of date and time on the left and event details on the right when an entry is selected.

  • This page can only be accessed by team members on your account who have been granted access. You can read more about different access levels for team members here.


Key features

  • Creating a new entry

Adding entries to your schedule creates the events for your bookers. You can learn more about creating entries here.

  • Filter to a past or future date

This is a very useful tool for locating an event from the past, or to view future events on your schedule quickly:

You can read more about locating past events here.

  • Filter even further

You can also easily filter for a specific tag, entry, location or Leader:

  • Edit an entry

Selecting Edit entry on an entry on your schedule will open the settings for the selected entry. Please note any changes made within these settings will apply to all events listed in the Dates & Times section on the entry.

  • Changes to single events

If you select the drop-down arrow next to Edit entry, you'll be shown a list of available actions that are specific to this event rather than the entry as a whole:

Event-specific information - check and update information specific to this event, such as the capacity, information shared with attendees, the location and the leader for this event.

View bookings list - view the bookings list for this event.

View attendees - view the attendance list and register for this event.

Unpublish this single event - hides the event on the public booking page.

Cancel event - cancels the selected event.

Change event date/time - allows you to reschedule the event.

Remove this single event - removes the selected event entirely from the schedule.

Duplicate this entry - you can learn more about duplicating entries here.

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