A scheduling page is where you can create your schedule of events within your account. Scheduling pages allow you to showcase and customise your event/s and add in tickets for your bookers. Depending on your plan, you can have multiple scheduling pages, and each page is linked to its unique public booking page.

This article covers:

On Bookwhen, all of your events are managed within your scheduling pages. Your scheduling page/s can be accessed from the top of your Bookwhen account under the Scheduling tab. If you have more than one scheduling page, they will all be accessible from the same drop-down list under the scheduling tab in order of creation:

A new scheduling page can be added to your account under Settings, then Schedule pages:

💡 To note: Any changes made to your scheduled published entries will be reflected on your public booking page.

An example page:

  • The page format shows the schedule list in order of date and time on the left and event details on the right when an entry is selected.

  • This page can only be accessed by team members on your account who have been granted access. You can read more about different access levels for team members here.

Key features

Creating a new entry

Adding entries to your schedule creates the events for your bookers. You can learn more about creating entries here.

Filter to a past or future date

This is a very useful tool for locating an event from the past or viewing future events on your schedule quickly:

You can read more about locating past events here.

Filter even further

You can also easily filter for specific Tags, Entries, Locations or Leaders:

Additionally, in these settings, you can select Expand courses. When selected, this will unbundle your course entries on your Scheduling page. Allowing you to view each date on the course separately, for example:



Edit an entry

Selecting Edit entry on an entry on your schedule will open the settings for the selected entry. Please note any changes made within these settings will apply to all events listed in the Dates & Times section on the entry.

Changes to single events

If you select the drop-down arrow next to Edit entry, you'll be shown a list of available actions that are specific to this event rather than the entry as a whole:

Other options

Event-specific information - check and update information specific to this event, such as the capacity, information shared with attendees, the location and the leader for this event.

  • View bookings list - view the bookings list for this event.

  • View attendees - view the attendance list and register for this event.

  • Unpublish this single event - hides the event on the public booking page.

  • Cancel event - cancels the selected event.

  • Change event date/time - allows you to reschedule the event.

  • Remove this single event - removes the selected event entirely from the schedule.

  • Duplicate this entry - you can learn more about duplicating entries here.

✨ If you have any questions, please get in touch with the support team via live chat or email at support@bookwhen.com

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