You can use the Bookwhen Vimeo integration to host your pre-recorded Vimeo videos so that your customers can only view them after they have booked. 

You can restrict how long customers have access to the video - for the event duration or forever.

To enable Vimeo, select Settings from the left-hand menu, then Integrations. From here, select View integration next to Vimeo:

Then Enable integration:
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Select Done when you have completed the integration:

To disable the integration, select View integration next to Vimeo on your Integrations page:

Scroll down and select Disable integration in the bottom right-hand corner:

Following these steps will ensure only your booked customers can access your Vimeo video, which is not accessible on Vimeo directly.

You only need to do this if you don't want your video to be accessible generally on Vimeo. If not, you can go straight to the next section.

We need the Vimeo video ID to add the video to Bookwhen. You can find the ID in the Vimeo URL for your video by selecting the link 🔗 button:
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Your URL's numbers after '.com/' are your video ID. In the example above, the ID is 328676025.
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To add your pre-recorded video to an event page, you first need to select the entry from your schedule, then the drop-down menu next to Edit entry. From here, select Assign videos to this event:

Paste the Vimeo video ID into the Code section. You will also have the option to name the video under Heading and choose the type of integration (e.g. Vimeo):

Select the + Add a video button to add multiple videos per date.

You can decide how long a customer can access the video(s), whether that's indefinitely or only during the event duration. To set this restriction, select During the event (for access during the event(s) only) or During and after the event (for access during the event(s) and indefinitely after).

You can rearrange the order of your videos by selecting the 3 horizontal lines to the left of the Heading box and drag-and-drop them in the correct order:

You can leave the Heading section blank if you'd prefer, and you'll need to repeat this step for each date in your entry (if you have more than one).
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Following these steps will ensure only your customers can access your live Vimeo event, which is not accessible on Vimeo directly. You only need to do this if you don't want your stream to be accessible generally on Vimeo. If not, you can go straight to the next section.

Bookwhen needs the event code ID to connect your live event to Bookwhen. You can find this ID in the top section of your event video:

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Your URL's numbers after '.com/' are your event id. In the example above, the ID is 32359878. However, to add this to Bookwhen, you will need to include /event with the ID code. For example, using the above, you would need to copy event/32359878 as your ID to add into Bookwhen.

👉 When you're ready to add the video to Bookwhen, copy the ID from /event.

To add your live video to an event page, you first need to select the entry from your schedule, then the drop-down menu next to Edit entry. From here, select Assign videos to this event:

Then, paste the Vimeo video ID into the Code section. You will also have the option to name the video under Heading and choose the type of integration (e.g. Vimeo):

Select the + Add a video button to add multiple videos per date.

You can decide how long a customer can access the video(s), whether that's indefinitely or only during the event duration. To set this restriction, select During the event (for access during the event(s) only) or During and after the event (for access during the event(s) and indefinitely after).

💡 We recommend setting live events as During the event.

✨ You can learn more about creating a live event on Vimeo here.

Your customers can access your video from the start time of your event by following the View online event button in their confirmation email:
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This redirects them to the secure event page, where they can access the video:

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