While Bookwhen doesn't offer a feature to send emails from within the system, you can copy your attendee's email addresses easily into your own email system or launch your email tool from the attendee list.

This article covers:


How to view the email list for an event

To do so, navigate to the Attendee list for your event:

Then select the Options drop-down, then View email list:

You can then use the option Open in your email client to automatically open a new blank email (BCC) in your default email tool on your device:

Or you can use Copy emails to easily copy your email list and BCC them into your preferred email tool manually:

Here's an example of how that can look using Gmail:

💡 To note: The View email list option from the attendee list includes email addresses from attendees and bookers.


Exporting email addresses from the Customer List

You can also use the Customer list tab to export a list of email addresses. This can be especially useful if you would like to export the information for multiple customers who have answered a specific question in a booking form or if you'd like to select customers who have attended a particular date.

To do this, select Customers from the left-hand menu, then any relevant filters, then select Search to load the results:

Once loaded, select the Options drop-down menu, then either View email list or Export customers (CSV):

If selecting View email list, a box will pop open where you will see the list of email addresses and the option to either Copy emails or Open in your email client (such as Outlook, Gmail etc.):

If selecting Export customers (CSV), you will receive a download in an excel form format for you to obtain the email addresses.


Format options

Please note that depending on the email client you are using, for instance, Outlook, you may need to select different Format options, as shown below:

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Tags: email, attendees, list

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