✨ Please note: Live attendance tracking via the Attendee list is available on the Standard plan or above.
The attendee list shows the customers attending your event. Depending on your plan, you can also use it to access bookings quickly and record attendance.
This article covers:
Recording attendances
If you are on our Standard plan or above, you can track attendance as your event happens, making it easy to keep track of who's shown up.
To do this:
Open your Scheduling page.
Select the entry from your schedule list, then the Attendees button:
If your event is part of a course with course-only tickets, select the date from your schedule list, then the attendee icon 👪 next to the date:
Once selected, a list of your attendees will appear. For example:
You can record attendance under the Attended column.
If an attendee was present, select the person with a tick icon.
If an attendee did not attend, select the person with a strikethrough icon.
To remove the record of attendance, select the x. For example:
To mark all attendances at once, select the relevant option at the bottom of the Attended column. This will overwrite any existing record:
💡 You can also use the Bookings tab to view attendances.
Editing your attendee list columns
You can add or remove booking form fields from your attendee list as needed. To do this:
Open the attendee list and select the paper and pencil icon 📝 in the top right-hand corner of the list:
To add a new field, select it from the list so a tick mark ✅ appears next to it:
To remove it from the list, select it again so the tick disappears.
Select Save changes when finished.
💡 Please note: If too many fields are selected for the width of the attendee list, the page may not display all of the fields.
Reordering the list
You can reorder how the fields appear on your list. To do this:
Open the attendee list and select the paper and pencil icon 📝 in the top right-hand corner of the list:
Use the three lines to the left of each field and drag/drop as necessary. i.e.:
Select Save changes to change the new order.
💡 To note: Any edits you make to the attendee list will apply to all entries across your account.
Sorting attendee names alphabetically
To sort first names and booking references alphabetically, select the down or up arrows in the Name and Booking columns:
To sort the list by last name, select the Options drop-down menu, then Edit table columns:
Deselect Name, then select both First name and Last name system fields, then Save changes:
You can then alphabetically sort the register either by first name or by last name:
Sorting by booking date & time
To reorder the list by booking date and time:
Select the Options drop-down menu, then Edit table columns:
Select the Booking date field to add it to the list, and Save changes.
You can then toggle the Booking date column to reorder your register:
More Options
The Options drop-down menu in the attendee list provides several actions you can take, such as printing the list, exporting data, or managing the event:
The options include:
Download a PDF of the list. | |
View public/secure event page | View the event on your public page. |
View bookings list | |
View email list | View and copy a list of email addresses for attendees of the event. |
Resend confirmation emails | Resend confirmation emails to attendees of the event. |
Event specific information or Add online joining details (for online events with manually added joining details) | View and edit:
|
Unpublish this single event | Unpublish this event from your schedule. |
Cancel event | Mark the event as cancelled on the public schedule (this does not notify attendees). |
Change event date/time | Moves the event to a new date/time, including existing bookings (this does not notify attendees). |
Export to CSV | Downloads a .csv spreadsheet file (for use with Excel, Google Sheets, etc.) |
Edit table columns | Edit which booking form fields appear on the list. |
💬 Any questions or feedback? There are two ways to get in touch:
For a quicker response, please contact us via live chat on our homepage or your account.
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Thank you! 🕺
Tags: Attendance, register, tracking, record, attendances, recording