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Editing and exporting the Attendee List

How to edit what data is displayed and export data from the Attendee list

Anni avatar
Written by Anni
Updated over a week ago

The attendee list is a great way to view and manage who is attending your event and when as live logging attendance.

This article covers:


Editing the list

To open the list, select the entry from your schedule, then Attendees:

You can select any booking form fields you have set up and include them on the Attendee list by selecting the pencil and paper πŸ“ icon in the right-hand corner of the table:

Once selected, a window pops up where you can choose which booking fields you'd like to include and in what order by choosing the 3-line icon to the left of the field and dragging it to the desired placement:

Select Save changes to ensure the table updates when you have finished editing.

πŸ’‘ Important note: Any edits you make to the attendee list will apply to all entries across your account.


Sorting alphabetically

On the attendance register, you can sort full names alphabetically (by the first name) by selecting the down or up arrows on the Name column:

To sort by the last name alphabetically, select the Options drop-down menu, then Edit table columns:

From here, deselect the Name field and select the First name and Last name fields before selecting Save changes:

You will then be able to sort the register either by first name or by last name alphabetically, using the up or down arrows:

πŸ’‘ You can also re-order the Booking column alphabetically.


Sorting by booking date & time

To reorder the list by booking date and time, select the Options drop-down menu, then Edit table columns:

From here, select the Booking date field and Save changes.

You can then toggle the Booking date column to reorder your register:


Exporting the Attendee list

To export the list as a CSV file (a spreadsheet file for use with Excel, Google Sheets etc.), select the Options drop-down menu in the top right-hand corner of the page, then Export to CSV:


Options menu

You can also use the Options menu to access further options from the attendee list:

This includes:

Print

Download a PDF of the list.

View public/secure event page

View the event on your public page.

View bookings list

View the bookings for the event via the Bookings tab.

View email list

View and copy a list of email addresses for attendees of the event.

Resend confirmation emails

Resend confirmation emails to attendees of the event.

Event specific information

View and edit:

  • Private event-specific information

  • Maximum event size

  • Location

  • Assign videos to the event

  • Select options for ongoing access or overriding event leaders

Unpublish this single event

Unpublish this event from your schedule.

Cancel event

Mark the event as cancelled on the public schedule (this does not notify attendees).

Change event date/time

Moves the event to a new date/time, including existing bookings (this does not notify attendees).

Export to CSV

Downloads a .csv spreadsheet file (for use with Excel, Google Sheets, etc.)

Edit table columns

Edit which booking form fields appear on the list.


πŸ’¬ Any questions or feedback? There are two ways to get in touch:

Thank you! πŸ•Ί

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