This article covers:
Adding an event image
To upload the entry image, ensure you’re in your entry settings. You can access these by either adding a new entry or selecting an existing one within your schedule, then Edit entry:
Select the Information tab and scroll down to the Event image section. From there, select Upload:
💡 If you have an existing image in your previously uploaded files, you can select Select from library to upload it instead.
After choosing an image, an option will appear, allowing you to crop it to fit our pre-defined dimensions:
We recommend using an image at least 2000x1125px (16:9 ratio), no larger than 10MB, and in JPG or PNG file format.
The image appears on your public page at the top of your event, just below the event name:
⚠️ The system will not save an entry image if the image title has a "+" in it. Please avoid using special characters in image names to avoid this error.
Editing or removing an event image
Once you have added an event image, two options will appear in the top-right corner of the image:
Edit: Lets you drag and resize the field to crop your image.
Remove: Deletes the image, allowing you to upload or select a new one.
For example:
Adding images to your event description
To add additional images to your event description, you’ll need to insert a public image link. This means the image must already be hosted somewhere on the internet.
The simplest way to do this on Bookwhen is by uploading your image to the Files section of your account.
Select Settings, then Files from the left-hand menu of your account
Once opened, select Upload files in the top right-hand corner of the page:
Press Select files and choose the image file you'd like to upload.
Once selected, wait until the Upload complete message appears under the file:
Select Done when you are finished uploading the files.
Next, you can copy the image link address. The image URL link address is not the URL of the image when you click on it.
Instead, right-click on the image link in your attachments section and copy the link address:
Chrome:
Safari:
The link should follow a similar format to: https://files.bookwhen.com/nc04ikd0i57y/jvxbm9lpks3b/uploaded_file
The code
Next, paste the copied link into the following code, replacing PLACEHOLDER with your link (ensure you remove the PLACEHOLDER text).
An example of the code is:
! [image name] (PLACEHOLDER)
⚠️ Please ensure you remove any spaces before and after the [ ] brackets in the example.
For example:
The result on the public page:
💡 Please ensure the image is already uploaded in the correct sizing to your attachments, as you can't resize it later.
Useful links 🔗
GitHub guide on using markdown codes.
💬 Any questions or feedback? There are two ways to get in touch:
For a quicker response, please contact us via live chat on our homepage or your account.
Or send us an email
Thank you! 🕺