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Link your events to Calendar feeds

How to link your schedule to calendars such as Google, Outlook and Apple

Anni avatar
Written by Anni
Updated over a week ago

This article covers:

Locating your calendar feed URLs

You can find your Calendar feed links located under Settings, then Schedule pages:

  • The public feed shows the event title, location, all event details, and a link to the public event page for that event.

  • The private feed also shows the event title, location and all event details, and the names of the booked attendees. This feed has a link to the admin bookings list page instead of the public event page.

  • The private feed (sparse) is similar to the private feed but will only show dates and times associated with bookings.

💡 Please note:

  • All feeds are limited to showing events from 3 months previous and up to one year in the future.

  • Only Special Fields show in the event details in the calendar feed. i.e., special “attendee details” will show (attendee name and email address), and not all form fields in the “attendee details” section of the booking form.

To summarise:

  • Public feed - Event information only - no booking details.

  • Private feed - Event information and attendee list.

  • Private feed (sparse) - Event and attendee details - excluding events with no bookings.

💡 Please note: If you share your public calendar feed link with customers, the schedule name will appear on their calendar.

Connecting your feed

The connection method is different depending on which calendar platform you use.

Google Calendar

💡 Please note this can only be actioned from a desktop.

Select the + button next to Other calendars:

Then From URL:

Apple Calendar

Learn how to subscribe to a calendar in Apple's help article here.

Microsoft Outlook

Learn how to subscribe to a calendar feed in their help article here.

Updates to the feed

When an event changes your schedule, for example, a new booking, we update the feed in real-time. It's, therefore, up to the selected calendar program how often it refreshes to reflect this.

In Google, we find this can take several hours. In Apple (on OSX), you can use Cmd-R (on your keyboard) to refresh your computer to get an update whenever you like.

  • If there are any changes to the bookings, such as ticket cancellation, the 3rd party calendar gets updated. However, event cancellations do not.

💡 It is possible to override the default number of months into the past and future when querying a calendar feed.

This is useful if you run events that happen so often that you have reached your 3000-event limit before the current date. This will allow you to remove the past events to push your 3000 event allowance window into the future.

💡 To note: Any markdown edits made will no longer show on your calendar.

💬 Any questions or feedback? There are two ways to get in touch:

Thank you! 🕺

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