Skip to main content
All CollectionsFrequently asked Questions
FAQ: Understanding the emails Bookwhen sends

FAQ: Understanding the emails Bookwhen sends

Learn what emails Bookwhen sends to both admin users and customers

Anni avatar
Written by Anni
Updated over a month ago

This article covers:


Booker emails

(Customers who book events)

Booking and Waiting List Notifications

  • Booking Complete: Sent when a customer successfully completes a booking.

  • Booking Cancelled: Sent when the entire booking is cancelled.

  • Ticket Cancelled: Sent when one or more tickets in a booking are cancelled.

  • Ticket Changed: Sent when ticket details (e.g., time, date) are modified.

  • Booking Reminder: Sent before the customer's booked event.

  • Event Confirmation Update: Sent when event details or confirmation change.

  • Added to Waiting List: Sent when a customer is added to a waiting list.

  • Waiting List Spot Available: Sent when a spot opens for a customer to book from the waiting list.

Voucher Notifications

  • Voucher Issued: Sent when a purchased voucher is issued to the customer.

Membership Notifications

  • Membership Started: Sent when a customer begins a membership.

  • Membership Renewed: Sent when a customer’s membership renews.

  • Payment Failed: Sent if a membership payment fails.

  • Membership Cancelled: Sent when a membership is cancelled.

  • Membership Restored: Sent when a cancelled membership is restored.

  • Membership Ended: Sent when a membership ends.

  • Membership Price Changed: Sent if the membership price changes.


Admins user emails

System Notifications

  • Event Notification: Sent for event-related updates.

  • New Account: Sent when a new account is created.

  • Password Reset: Sent when a password reset is requested.

  • Admin Invite: Sent when an admin invites another user.

  • Data Import Complete: Sent when a data import finishes.

  • Email Verification: Sent to verify an email when a new account is created or updated.

  • Customer Email Changed: Sent when a customer updates their email.

  • Account Deletion Confirmed: Sent to confirm account deletion or changes.

Subscription Notifications

  • Invoice Issued: Sent when a subscription invoice is generated.

  • Payment Failed: Sent if a subscription payment fails.

  • Trial Ending Soon: Sent when a free trial is ending.

  • Trial Ended: Sent when the trial period ends.

  • Plan Downgraded to Free: Sent when an account is downgraded to a free plan.

Booking Notifications

  • Booking Complete: Sent when a customer completes a booking.

  • Booking Cancelled: Sent when a booking is cancelled.

  • Ticket Changed: Sent when a ticket is updated or cancelled.


💬 Any questions or feedback? There are two ways to get in touch:

Thank you! 🕺

Did this answer your question?