This feature allows you to override and change the capacity of specific events in an entry.

This article covers:


Changing the capacity for a single event:

  • Head over to your Scheduling page

  • Select the specific event/date on your schedule that you'd like to change the capacity of

  • Select the down arrow next to Edit entry, then Event specific information (if your event has a 'physical' location) or Add online joining details (if your event has an 'online' location):

  • Enter your maximum event size for this specific event:


For course-only events:

  • Head over to your Scheduling page

  • Select the course on your schedule that you'd like to change the capacity of, then the attendees' icon 👨‍👩‍👦 to open the attendee register for that specific date/time:

  • Select Options, then Event specific information (if your event has a 'physical' location) OR Add online joining details (if your event has an 'online' location):

  • Enter your new maximum event size for this specific course date, then Save changes:


💡 To note: If you're reducing the capacity because you've taken bookings outside of Bookwhen, we recommend manually booking those attendees rather than adjusting the event capacity.

✨ If you have any questions, please get in touch with the support team via live chat or email at support@bookwhen.com

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