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Tags management

Learn how to view and organise Tags for your entries

Anni avatar
Written by Anni
Updated in the last hour

✨ Please note: The Tags Management page is currently only available to Early Adopters.

Tags are useful for organising and categorising your entries, making it easier to find, filter, and manage them. By applying tags to entries, you can group similar items together, track specific types of content, or quickly identify key attributes.

This article includes:


How to view your tags

To review all of the tags that you use:

  1. Select Settings, then Tags from the left-hand menu on your account.

  2. The list is automatically sorted alphabetically. To search for a tag, start typing it into the Search for a tag field at the top of the list:

    Tags page with an arrow pointing at the 'Search for a tag' field

  3. The overview page shows tag names and how many entries it's currently being used on.

  4. To view an individual tag, select it from the list, or select the three-dot (...) menu next to it, then View tag:

    Tags page with an arrow pointing at the 'View tag' option within the three-dot menu

  5. Selecting View tag opens an overview of that specific tag, including which schedules and entries that are using it:

    Tag view page with the schedule section highlighted

  6. You can also view a filtered schedule of the entries using that specific tag. To do this, select the Open filtered schedule hyperlink:

    Tag view page with an arrow pointing at the 'Open filtered schedule' hyperlink


How to add your tags to entries

To add tags to your entries from the tags overview page:

  1. Select Settings, then Tags from the left-hand menu on your account.

  2. Select the three-dot (...) menu next to the tag, then Add tag to entries:

    Tags overview page with an arrow pointing at the 'Add tag to entries' option

  3. Each schedule page is separated for easy differentiation. Tick the checkbox next to each entry you'd like to add the tag to, then select Save changes:

    Add tag to entries screen with an arrow pointing at the 'Save changes' button

    • The date next to the entry name shows the next upcoming event for that entry. If there are no upcoming dates, "No Upcoming Events" will appear instead.

  4. Alternatively, select the tag from the list, or select the three-dot (...) menu next to it, then View tag:

    Tags page with an arrow pointing at the 'View tag' option within the three-dot menu

  5. Selecting View tag opens an overview of that specific tag, including which schedules and entries that are using it:

    Tag view page with the schedule section highlighted

  6. Select the Add tag to entries button, then ick the checkbox next to each entry you'd like to add the tag to.

  7. Select Save changes:

    Add tag to entries screen with an arrow pointing at the 'Save changes' button

πŸ’‘ You can also remove a tag from entries by unticking the relevant checkboxes.


Creating tags

There are two ways to create a new tag:


Within the Tags page

To create a new tag within the Tags management page:

  1. Select Settings, then Tags from the left-hand menu on your account.

  2. Select Create new tags:

    Tags management page with an arrow pointing at the 'Create new tags' button

  3. Type your tags into the field. To add multiple tags, separate each one with a comma (,):

    Create tags screen with an arrow pointing at the 'Tags' field

  4. Once added, select the Create new tags button:

    Create tags screen with an arrow pointing at the 'Create new tags' button


Within the entry settings

To create and add a new tag to your entry:

  1. Open the relevant Scheduling page within your account.

  2. Either create a new entry or select Edit entry on the relevant entry:

    Scheduling setup with an arrow pointing to the 'Edit Entry' button

  3. Select the Information tab and scroll down to the Additional details. Below the additional details section is the Tags field:

    Information tab of the edit entry screen with arrow pointing at the 'Tags' section

  4. Select the fields under Tags, type in your tag, and press enter (or select the new underlined tag link directly below the field) to create the tag:
    ​

    Additional details section of the entry setup with an example tag.

  5. Once you save the entry, it will associate with this tag across your Bookwhen account.

  6. You can then return to the tag management page and add it to all relevant entries in bulk.


Deleting tags

πŸ’‘ Please note: Deleting a tag removes it from all entries and associated pass and discount restrictions.

To delete a tag from your entire account:

  1. Select Settings, then Tags from the left-hand menu on your account.

  2. Find your tag from the list, select the three dots next to it, then Delete tag:

    Tags management page with an arrow pointing at the 'Delete tag' option within the 3-dot menu


    ​

  3. Select Delete tag to confirm:

    Delete tag screen with an arrow pointing at the 'Delete tag' button

  4. Alternatively, you can delete the tag from within the individual tag settings page by selecting Delete tag at the bottom of the page:

    Tag settings page with an arrow pointing at the 'Delete tag' button

  5. Then Delete tag to confirm:

    Delete tag screen with an arrow pointing at the 'Delete tag' button

πŸ’‘ To note: If you have used tags in filter buttons on your public page or embedded filtered iframes on your website, we recommend reviewing the code to ensure these are still working as intended after deleting the tag(s).


πŸ’¬ Need extra help?

  • For the quickest response, contact us via live chat on our homepage or your account. Buddy, our trusty chatbot, will assist first and pass you to a support team member if needed.

  • Prefer email? Send us an email instead.

Thank you! πŸ•Ί

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