✨ Please note: This feature is currently in beta and availble to early adopters. Find out how to join the early adopters group.
The events calendar gives you an overview of your events in one place. You can find events, move between dates, understand their status and open individual events to view details or make changes.
This article explains how to use the calendar to find and manage your events.
Accessing the events calendar
To open your events calendar, select Calendar from the dashboard menu on your account:
View your events
Each event overview in the calendar shows:
The event name
The date and time
A booking overview, such as 2/20, showing the number of bookings compared with the available spaces
This helps you quickly understand what events are happening and their current booking status.
What the calendar colours and outlines mean
Use the calendar key to understand what the different colours and outlines mean:
Blue | Upcoming event |
Orange | Event with a waiting list |
Grey | Past event |
Red | Cancelled event |
Blue dotted outline | Unpublished entry |
Red dotted outline | Event "not in schedule" |
Filtering the calendar
You can filter the calendar by schedule page or date to find events more easily.
Schedule page filter
To filter the calendar by Schedule page, select the Schedule drop-down menu at the top of the page:
This helps you focus on events from a specific schedule.
Date filter
Use the date controls to move through the calendar:
Select Today to return to the current date:
Select Prev to view the previous week:
Select Next to view the next week:
To jump to a specific date, select the date at the top of the calendar to open the date picker.
You can then move between months and years or select a specific day.
Manage events from the calendar
View event details
Select an event in the calendar to open its overview:
From the overview, you can:
Check the entry name, date, time and location
Review event leaders
Review booking information
Change the event date, time or location
Change the leaders and view the attendee list
Select the three dots to access additional actions
Changing an event
Date/time
You can change the date, time or location directly from the event overview. To change the date or time:
Open the event.
Select Change next to the date and time:
Make your date/time changes:
Select Save changes once finished.
💡 To note:
These changes apply only to the selected event.
Changing the date or time moves all attendees to the new date or time.
We do not notify attendees about the change, so you can use the email list to let them know.
Location
To change the location:
Open the event.
Select Change next to the location:
Select the new location from the drop-down menu:
Select Save changes once finished.
💡 To note:
These changes apply only to the selected event.
You can only select from locations you've already created in an entry or on your Locations page.
Leaders
Changing the event leader in the event overview updates it only for the selected date.
To do this:
Select Change next to the leader:
Add the new leader(s) into the Event leaders field:
Select Save changes once finished.
Bookings
To review the bookings for the event, select the hyperlinked bookings:
This will open the attendee list, for example:
More event actions
Select the three dots in the event overview to access additional actions:
Depending on the event, you can:
Add event-specific information: Add or manage information for the selected event only.
View bookings list: Open the bookings list.
Assign videos: Assign videos to the selected event.
Unpublish event: Remove the event from public view.
Edit entry: Edit the whole entry rather than only the selected event.
Cancel event: Cancel the event.