We have further information on both live streaming and pre-recording live events to follow, and more features and integrations in this area are just days away. Let us know if you have any questions or want to discuss your requirements.

Pre event

  • Research other content providers who provide a similar event online (via YouTube, Vimeo etc.) and look for inspiration. 
  • Pick the live streaming software you will use to deliver your event (e.g. Zoom, Jitsi, or something else) .
  • Decide on which hardware (camera, microphone, device, light sources) you will use. 
  • Test and familiarise yourself with your hardware, ensuring you know how everything works and that it is compatible with your software choice.
  • Decide on the format and run time of each of your events.
  • Decide on a location to film your live stream from - consider camera position and ensure that the area you will film in is free from distractions.
  • Test the lighting of your environment (if possible at the same time of day as your event will take place).
  • Create an event listing explaining the format of your event, and including links to stream/call information and any location/equipment/technological requirements for attendees. 
  • Notify previous attendees of any changes in insurance coverage from face to face events.  
  • Open your events for booking and online payment via a public booking page.
  • Promote your event via social media, email and any other appropriate channels.
  • Plan a loose script and structure of your first event, including any music that you will use. 
  • Secure music rights (if required).
  • Practice, practice, practice! Including, if possible, a run-through of at least one event using all equipment and software. 

Event

  • If you live with others let them know you are about to run an event and minimise interruptions as much as possible. 
  • Switch any devices in the room to airplane mode - make sure that wifi is turned on for any devices that are being used to broadcast! 
  • Make sure that you are properly framed in camera shot, in focus, and that the device you are using to film is in a secure and level position (and in landscape orientation).
  • If you plan to record the event for resale or review purposes remember to start the record.
  • Log onto your call/stream in plenty of time for your event.
  • (Optional) Take attendance to assist with monitoring the stream for uninvited guests.
  • After greetings and introductions ask all participants to put themselves on mute when not contributing to the event (this is not necessary when using genuine streaming services such as YouTube or Facebook live).
  • (Optional) Monitor your list of authorised attendees against participants in your call/stream if you (or an assistant) are able.
  • (Optional) - ask your attendees for feedback or direct them to a place where they can provide it.
  • (Optional) - give your attendees the opportunity to talk and socialise. Planning this after the event will mean that you know exactly how much extra time is available to do so (if you are recording the event, remember to turn off the recording at this point).

Post event

  • Gather as much feedback as possible by following up through social media or email follow ups.
  • Review any issues or stumbling blocks and think about how to avoid them next time.
  • Start planning for your next event!
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