Managing attendees and session dates in Bookwhen courses involves understanding how multi-date events work. Knowing the best approach helps you keep bookings organised and ensure smooth course management.
This article explains how to manage attendees and session dates effectively in Bookwhen courses.
Overview of course scheduling
Bookwhen lets you schedule and manage courses with multiple sessions. While you can adjust individual sessions easily, some limitations exist: for example, you cannot move attendees across all course dates at once.
Managing attendees across sessions
When moving attendees within a course, you need to update each session individually. Bookwhen does not currently allow bulk movement of attendees across all dates, so you will need to adjust bookings for each session as required.
Adjusting session dates and times
To change the date or time for a single session without affecting others:
Go to your Scheduling page and select the course entry.
Select the attendee icon for the session you want to update.
Open the Options menu and select Change event date/time.
Update the date or time as needed and Save your changes.
Using the attendee icon and the Options menu ensures only the selected session is updated. This avoids red warning lines, which can appear if you try to change dates with existing bookings through the main Edit entry route.
Tips to avoid common errors
Always use the attendee icon and Options menu for session-specific changes to prevent unintended updates to other sessions.
Plan attendee movements carefully, as each session requires manual adjustments when moving bookings.
By following these steps, you can manage attendees and session dates efficiently while keeping your course schedules accurate and error-free.