This checklist covers the key steps for hosting your event online, from setting up your live stream to ensuring a smooth experience for attendees.

☐ Research similar online events (YouTube, Vimeo, etc.) for inspiration.

☐ Choose your live streaming software (e.g. Zoom, Jitsi, or another software).

☐ Select your hardware (camera, microphone, device, lighting).

☐ Test your hardware and ensure compatibility with your software.

☐ Decide on the event format and duration.

☐ Choose a filming location with a good camera position and minimal distractions.

☐ Test the lighting at the time of day your event will take place.

☐ Create an event listing with all necessary details, including streaming links and attendee requirements.

☐ Inform previous attendees about any insurance changes from in-person events.

☐ Open bookings and enable online payments.

☐ Promote your event via social media, email, and other channels.

☐ Plan a rough script and structure, including any music.

☐ Secure music rights if needed.

☐ Do a full practice run using all equipment and software.

☐ Notify others in your household to minimise interruptions.

☐ Set devices to aeroplane mode (except those used for broadcasting).

☐ Ensure your camera is stable, level, and in landscape orientation.

☐ Start recording if you plan to save the event.

☐ Log in to your call/stream well in advance.

☐ (Optional) Take attendance to monitor for uninvited guests.

☐ Ask participants to mute themselves when not speaking (if applicable).

☐ (Optional) Compare attendee list with participants in the stream.

☐ (Optional) Ask attendees for feedback or direct them to a feedback form.

☐ (Optional) Allow time for attendees to socialise after the event. (Turn off recording if applicable.)

☐ Collect feedback via social media or email follow-ups.

☐ Review any issues and plan improvements for next time.

☐ Start preparing for your next event!

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