This article covers:

Please note: Leaders are available on the Lite plan or above.

What is a leader profile?

Any team member of the Bookwhen account can create a public profile to show their events. Below is an example of how the public profile page can look:

The left section shows the person's profile leading the event, and the right is a scheduled list of the events assigned to them as a leader.

Setting up a leader profile

Anyone can set up a leader profile by selecting Account and Team from the left-hand menu.

You can edit your profile by selecting the pencil and paper 📝 icon to the right of your name.

When setting up your profile, you can choose what information you want to include. You can add any information in the About me section, set a profile picture, and embed videos, pictures and buttons.

Making the profile visible publicly to bookers

Every profile has a unique URL. If the profile is published, the URL will work, but if it's not, the system will redirect anyone selecting it to your public schedule page.

To publish your profile, press the toggle in the top right-hand corner of your profile so that it shows green:

Bookers can see who runs an event if the profile is published and the leader is tagged to the entry or event (as outlined in our Leader help guide here).

The leader's name appears as a clickable link on the event like this:

✨ If you have any questions, please get in touch with the support team via live chat or email at

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