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Booker: Purchasing a Pass from inside the booking page
Booker: Purchasing a Pass from inside the booking page

Booker article: How to purchase passes on the booking page

Luisa avatar
Written by Luisa
Updated over a week ago

This article covers:


What is a Pass?

A pass lets you purchase a block of classes at a set price, which you can redeem later.

💡 Passes are optional for event organisers. Some may choose not to offer them, and they set the price and number of uses.


Purchasing passes

If offered by your event organiser, there are two ways of finding a pass:



Near the top of the booking page

If your event organiser offers passes, a "Passes" tab will appear at the top of their page. For example:

Public page with arrow pointing at the 'Passes' tab

To add a pass to your basket from the passes tab:

  1. Select Passes.

  2. Use the Select button to add the pass to your basket:

    Passes tab with an arrow pointing at the 'Select' button

  3. Once added, select the Select more button to return to the schedule and add a valid ticket to your basket.

  4. Add the ticket to your basket by selecting the Select button:

    Public booking page with arrow pointing at the 'Select' button

  5. You can either select additional tickets or continue to your basket by choosing View selections:

    Public page with arrow pointing at 'View selections'

  6. Review your basket. 'Pass use' will appear under the price of the ticket, and you won't be charged for the valid ticket:

    Upcoming events - Booking by Bookwhen 2024-12-18 at 4.12.17 pm


  7. Select Book now to proceed with checkout.

  8. The system will ask you for your email address:

    Checkout screen showing the booker details email address field

  9. Add the Attendee details plus any further information required by the event organiser:

    Checkout screen showing the attendee details section

  10. To complete the booking, select Continue. You will then be asked to provide card details or accept the offline payment terms.

💡 Please note: To purchase a pass, you need to select at least one ticket included in the pass during the same transaction.



Inside the booking page

To add a pass to your basket:

  1. Select the event you want to book from the event organiser's schedule.

  2. On the right, below the class details, choose the pass you'd like to purchase.

    Public page with arrow pointing at the hyperlinked pass option within the ticket options

  3. A new pop-up window with the pass description will open.

  4. Choose Select to add the pass to your basket, then close the window by selecting the (x) at the top.

    Pass pop up with arrow pointing to the cross (x) in the top-right hand corner


  5. To purchase a Pass, you must select at least one ticket included in the Pass in the same transaction.

  6. After adding the pass to your basket, choose the ticket by selecting the Select button:

    Public booking page with arrow pointing at the 'Select' button

  7. You can either select additional tickets or continue to your basket by choosing View selections:

    Public page with arrow pointing at 'View selections'

  8. Review your basket. 'Pass use' will appear under the price of the ticket, and you won't be charged for the valid ticket:

    Upcoming events - Booking by Bookwhen 2024-12-18 at 4.12.17 pm


  9. Select Book now to proceed with checkout.

  10. The system will ask you for your email address:

    Checkout screen showing the booker details email address field

  11. Add the Attendee details plus any further information required by the event organiser:

    Checkout screen showing the attendee details section

  12. To complete the booking, select Continue. You will then be asked to provide card details or accept the offline payment terms.

Restrictions

  • You cannot redeem a pass against a course, group, or free ticket.

  • If your account has multiple passes, eligible ticket purchases will be redeemed against the oldest pass, not the one with the most recent expiration date.

  • It might not be possible to book yourself and another attendee onto a class using the same Pass, as this depends on the pass settings set by your event organiser. In this case, each pass holder must complete their booking.

💡 To note

  • Discount codes overrule pass uses, meaning if you enter a discount code and have a valid pass, the system will redeem the discount code.

  • If you'd prefer to use a pass use, please remove the discount code by selecting the cross (x) to the right of the code.


📹 Please refer to our short video for an overview of the entire process:


💬 Any questions? Please reach out to your Event Organiser directly.

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