This checklist covers the key steps for hosting your event online, from setting up your live stream to ensuring a smooth experience for attendees.
✅ Pre-event
☐ Research similar online events (YouTube, Vimeo, etc.) for inspiration.
☐ Choose your live streaming software (e.g. Zoom, Jitsi, or another software).
☐ Select your hardware (camera, microphone, device, lighting).
☐ Test your hardware and ensure compatibility with your software.
☐ Decide on the event format and duration.
☐ Choose a filming location with a good camera position and minimal distractions.
☐ Test the lighting at the time of day your event will take place.
☐ Create an event listing with all necessary details, including streaming links and attendee requirements.
☐ Inform previous attendees about any insurance changes from in-person events.
☐ Open bookings and enable online payments.
☐ Promote your event via social media, email, and other channels.
☐ Plan a rough script and structure, including any music.
☐ Secure music rights if needed.
☐ Do a full practice run using all equipment and software.
🎬 Event
☐ Notify others in your household to minimise interruptions.
☐ Set devices to aeroplane mode (except those used for broadcasting).
☐ Ensure your camera is stable, level, and in landscape orientation.
☐ Start recording if you plan to save the event.
☐ Log in to your call/stream well in advance.
☐ (Optional) Take attendance to monitor for uninvited guests.
☐ Ask participants to mute themselves when not speaking (if applicable).
☐ (Optional) Compare attendee list with participants in the stream.
☐ (Optional) Ask attendees for feedback or direct them to a feedback form.
☐ (Optional) Allow time for attendees to socialise after the event. (Turn off recording if applicable.)
📌 Post-event
☐ Collect feedback via social media or email follow-ups.
☐ Review any issues and plan improvements for next time.
☐ Start preparing for your next event!
💬 Need extra help?
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