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Bookwhen as a booking system is centred around a time slot that your bookers book onto. However, there may be instances where you want to use your Bookwhen page to sell access to online content or an online course or product. This guide will help you navigate your options.

For selling add-ons to events, read our article here.

Permanent items

For permanent products, such as vouchers, physical items or content you sell all year round, we recommend setting up an event as 'All day' for 365 days. For example, if you start this event on 1st Jan 2021, it will always appear at the top of your schedule (beginning on the first day of the year) and stay until the end of the year, as the event only disappears once it is over. Here's an example of how to set this up:

And here's how this entry would look on your public booking page:

Time-limited access

If you're selling online video content, you may want access to the content to be time-limited. In this case, we recommend making the event the number of days that the access duration is for. As the event will disappear once it's over, you might want to list the length of the access in the interval. For example, if the access is ten days, list that event every ten days. Here's an example:

And this is how it would look on your public booking page:

Adding private information or content

You may want to use an entry to allow access to video content for a certain amount of time. Bookers can access a private link to view the videos with our YouTube and Vimeo integrations, but that access will expire after the event ends. You can also set access as indefinite by selecting the checkbox Allow ongoing access.

If you have any other information or joining instructions you'd only like bookers to see once they have booked, you can read how to add this here.

✨ If you have any questions, please get in touch with the support team via live chat or email at

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