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Managing bookings

Learn how to find and manage bookings, including responses from your booking form fields

Anni avatar
Written by Anni
Updated today

This article covers:


Finding a booking

To find a booking:

  1. Select the Bookings tab from the left-hand menu on your account.

  2. Use the search bar at the top of the page to find a booking. Enter the customer’s name or email in the Search field, and use the other fields to narrow your results by entry, tag, or date range (this refers to the event date, not the booking date).

  3. Once filtered, select Search:

    Bookings page with an arrow pointing at the 'Search' button

  4. Scroll down and find the booking and select the hyperlinked booking reference to open it:

    Bookings page with an arrow pointing at the hyperlinked booking reference

  5. This opens the booking and displays the booking reference, status, attendee details, event and payment information, along with options to cancel the booking and resend confirmation emails.

    Booking example showing the booking reference, attendee details, event details and payment information


Editing the attendee details

To edit the attendee details form fields:

  1. Select the Edit details button:

    Booking overview page with an arrow pointing at the 'Edit details' button under 'Attendee details'

  2. You can update fields like the attendee name and any other extra attendee fields you’ve added to the entry.


Cancelling/transferring tickets

To cancel or transfer tickets within a booking:

  1. Select the Ticket options button next to the correct event date/attendee:

    Booking overview page with an arrow pointing at the 'Ticket options' button under the booked events within the booking

  2. Select either Transfer ticket to review your transfer options, or Cancel ticket to cancel that specific ticket within the entry:

    The 'Transfer ticket' and 'Cancel ticket' buttons highlighted within the 'Ticket options' menu of the booking overview


Cancelling a booking

To cancel the entire booking:

  1. Select Cancel booking under the Options menu:

    Booking page with an arrow pointing at the 'Cancel this booking' option within the 'Options' menu

  2. Then select OK to confirm.


Editing the booking form field responses

💡 Please note: It's important to always get the customer’s consent before making any changes to their responses.

To edit the booking field form responses:

  1. Select the Edit details button in the Booking fields section:

    Booking overview page with an arrow pointing at the 'Edit details' button under 'Booking fields'

  2. Amend any necessary field responses and select Save changes:

Consent fields

Attendees can’t change their booking form responses once the booking is made. This includes consent, except for email preference consent. However, you (the admin) can revoke consent on their behalf.

To do this:

  1. Select their email address within the booking to open their customer profile:

    Booking overview page with an arrow pointing at the hyperlinked customer email address

  2. Select the Consent tab to open the list of consent fields the customer has or hasn't completed:

    Customer profile with an arrow pointing at the 'Consent' tab label

  3. Select the three-dot menu next to the relevant field, then Revoke consent:

    Customer profile with an arrow pointing at the 'Revoke consent' option within the three-dot menu

  4. A pop-up window will appear, asking you to confirm the revocation. Select Confirm to proceed:

    Revoke consent pop up with an arrow pointing at the 'Confirm' button.

  5. You can also review the consent history by selecting View history.

💡 Please note: You can’t give consent on behalf of a customer. Once consent is revoked, the customer must give consent again in their next booking.


💬 Any questions or feedback? There are two ways to get in touch:

Thank you! 🕺

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