Events, Schedules & Public Pages

Managing your events, schedules and public pages

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40 articles in this collection
Written by Luke, Jen, and Eloise
Events

What is an entry?

Understand what an entry is and the options available
Luke avatar
Written by Luke
Updated over a week ago

Finding an event from the past

How to find an event in your schedule from the past
Luke avatar
Written by Luke
Updated over a week ago

Leaders

How to use leaders to assign your team members to events and limit their access to the account.
Jen avatar
Written by Jen
Updated over a week ago

Non-time-specific entries

Selling courses and items on your schedule that are not connected to a certain time or date
Jen avatar
Written by Jen
Updated over a week ago

Duplicating/copying an entry

Save time by modifying previous entries to avoid new data entry
Jen avatar
Written by Jen
Updated over a week ago

Cancelling an event

How to cancel an event that is no longer taking place
Jen avatar
Written by Jen
Updated over a week ago

Changing the date, time or duration of an event

How to reschedule the date, time or duration of an event or course with bookings.
Luke avatar
Written by Luke
Updated over a week ago

Adding images to your entries

Find out how you can include pictures in your entries to make them stand out
Jen avatar
Written by Jen
Updated over a week ago

Formatting event text

How to format event description and public page text, including how to add photos and embed videos.
Luke avatar
Written by Luke
Updated over a week ago

Changing the event capacity of a specific event in an entry

How to increase or decrease the event capacity for individual dates in an entry
Jen avatar
Written by Jen
Updated over a week ago

Organise your entries for search and filtering with Tags

Simplify the management, searching and filtering of your events
Jen avatar
Written by Jen
Updated over a week ago

Deleting or unpublishing an event or entry

Removing individual events from a recurrence in your schedule or deleting a whole entry
Jen avatar
Written by Jen
Updated over a week ago

Waiting Lists

Let your customers sign up to be notified when a space becomes available on a fully booked event.
Jen avatar
Written by Jen
Updated over a week ago

Adding and managing locations

How to add, change and edit event locations
Eloise avatar
Written by Eloise
Updated over a week ago

The emails your bookers' receive

Luke avatar
Written by Luke
Updated over a week ago

Add videos to your public pages to market your events

Use embed codes in YouTube and Vimeo to include videos in your public event descriptions.
Jen avatar
Written by Jen
Updated over a week ago

Uploading files to Bookwhen

How to upload, delete or rename attachments via the 'Files' section
Jen avatar
Written by Jen
Updated over a week ago

Adding documents to booking confirmation emails

Luke avatar
Written by Luke
Updated over a week ago

Password protect an entry for booking

How to set a password for an event in your schedule.
Luke avatar
Written by Luke
Updated over a week ago
Public Pages

What is a Public booking page?

Luke avatar
Written by Luke
Updated over a week ago

Changing your public page URL

Jen avatar
Written by Jen
Updated over a week ago

Public leader profiles

How to promote your event leaders with a public profile
Jen avatar
Written by Jen
Updated over a week ago

Selecting a banner image for your public page

Considering size, ratio, and mobile responsiveness when uploading a header image
Jen avatar
Written by Jen
Updated over a week ago

How your test/admin bookings will differ from your booker's bookings

Admin account behaviour when completing test bookings and manual bookings
Jen avatar
Written by Jen
Updated over a week ago

Adding filter buttons to your public page

Create clickable buttons to guide your customers to a filtered list of events
Jen avatar
Written by Jen
Updated over a week ago

Filtering the public page

How to filter your public booking page or iframe using dates, locations, entries or tags
Jen avatar
Written by Jen
Updated over a week ago

How to take your Public Page offline

Learn how to unpublish or publish your booking page to make it available to admins only, or to public bookers too
Jen avatar
Written by Jen
Updated over a week ago

Posting an alert message to your public page

This article explains how you can leave a prominent message at the top of your public booking page
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Written by Jen
Updated over a week ago

Direct customers to your booking page from Facebook

Create new opportunities for growth through Facebook.
Jen avatar
Written by Jen
Updated over a week ago

Adding and removing your booking page from search engine results

How to switch setting for 'noindex', affecting whether your Bookwhen page appears in Google, Bing, Yahoo and other search engine results.
Luke avatar
Written by Luke
Updated over a week ago