Events, Schedules & Public Pages

What is an entry?

Understand what an entry is and the options available

Written by Luke
Updated over a week ago

Best practises for managing entries

What to consider when creating, copying, and naming entries

Written by Simon Worlding
Updated over a week ago

Finding an event from the past

How to find an event in your schedule that's in the past. Useful for duplicating an old entry or reviewing previous event attendances

Written by Luke
Updated over a week ago

Non time-specific entries

Selling courses and items on your schedule that are not connected to a certain time or date

Written by Jennifer Z
Updated over a week ago

Duplicating / copying an entry

Save time by modifying old events to avoid data entry

Written by Jennifer Z
Updated over a week ago

Changing the location of a specific event in an entry

How to over-ride the location for individual dates in an entry

Written by Luke
Updated over a week ago

Cancelling an event

How to cancel an event that is no longer taking place

Written by Jennifer Z
Updated over a week ago

Postponing or rescheduling an event

How to change the date, time or duration of an event or course that already has live bookings.

Written by Luke
Updated over a week ago

Adding images to your entries

Find out how you can include pictures in your entries to make them stand out

Written by Jennifer Z
Updated over a week ago

Formatting event text

How to format event description and public page text, including how to add photos and embed videos.

Written by Luke
Updated over a week ago

Changing the event capacity of a specific event in an entry

How to increase or decrease the event capacity for individual dates in an entry

Written by Jennifer Z
Updated over a week ago

Organise your entries for search and filtering with Tags

Simplify the management, searching and filtering of your events

Written by Simon Worlding
Updated over a week ago

Deleting or unpublishing an event or entry

Removing individual events from a recurrence in your schedule or deleting a whole entry

Written by Jennifer Z
Updated over a week ago

Change the time/date of only one event in a recurring series

Move the date and/or time of one event in a series without affecting any subsequent events.

Written by Simon Worlding
Updated over a week ago

Waiting Lists

Let your customers sign up to be notified when a space becomes available on a fully booked event

Written by Jennifer Z
Updated over a week ago

Attendee and booker emails

The emails Bookwhen sends to your attendees, what they contain and how to customise them

Written by Luke
Updated over a week ago

Adding and managing locations

How to add, change and edit events to specific locations

Written by Simon Worlding
Updated over a week ago

Add videos to your event description

Use embed codes in YouTube and Vimeo to include videos in your public event descriptions.

Written by Simon Worlding
Updated over a week ago

Upgrading and enhancing your locations

How to upgrade your existing Bookwhen locations to work better with Google search and maps.

Written by Luke
Updated over a week ago

Adding and managing attachments

Upload additional documents in your booking forms and confirmation emails

Written by Simon Worlding
Updated over a week ago

Adding attachments to booking confirmation emails

How to add your uploaded attachments to a booking confirmation email.

Written by Luke
Updated over a week ago

Password protect an entry for booking

How to set a password on an entry or event in your schedule. Customers will need to enter the chosen password in order to book.

Written by Luke
Updated over a week ago

What is a Schedule page?

Key features and purpose of the schedule page

Written by Luke
Updated over a week ago

Adding a new schedule page

How to add an additional schedule page or edit the schedule page title and URL

Written by Luke
Updated over a week ago

How to manage your schedule pages

Found in Setup - this section allows you to manage multiple schedule pages for your account

Written by Simon Worlding
Updated over a week ago

What is a Public booking page?

Describes what a public booking page is and why you might need multiple pages in one account

Written by Luke
Updated over a week ago

How to customise your Public page

Add images and change the format and colour of text to make your booking pages stand out

Written by Simon Worlding
Updated over a week ago

Changing your public page URL

Written by Jennifer Z
Updated over a week ago

Booking as an administrator

Admin account behaviour when completing test bookings and manual bookings

Written by Simon Worlding
Updated over a week ago

Filtering the public page

Find out how to filter your public page or iframe by tags, entries, locations and dates

Written by Jennifer Z
Updated over a week ago

Adding filter buttons to your public page

Create clickable buttons to guide your customers to a filtered list of events

Written by Jennifer Z
Updated over a week ago

How to take your Public Page offline

Learn how to unpublish or publish your booking page to make it available to admins only, or to public bookers too

Written by Simon Worlding
Updated over a week ago

Posting an alert message to your public page

This article explains how you can leave a prominent message at the top of your public booking page

Written by Jennifer Z
Updated over a week ago

Adding a booking button to your Facebook event

How to add a 'Tickets' button to your Facebook event and direct customers to Bookwhen

Written by Jennifer Z
Updated over a week ago

Direct customers to your booking page from Facebook

How to add a 'Book now' button to your Facebook business page

Written by Simon Worlding
Updated over a week ago

Adding and removing your booking page from search engine results

How to switch setting for 'noindex', affecting whether your Bookwhen page appears in Google, Bing, Yahoo and other search engine results.

Written by Luke
Updated over a week ago

Embedding Bookwhen within your website

Add your Bookwhen public schedule and/or a 'Book online' button to your website

Written by Luke
Updated over a week ago

Embedding Bookwhen within your Wordpress website

How to embed your Bookwhen schedule on your Wordpress site

Written by Jennifer Z
Updated over a week ago

Embedding Bookwhen within your Wix website

How to embed your Bookwhen schedule on your Wix site

Written by Jennifer Z
Updated over a week ago

How to integrate Bookwhen with your Squarespace website

How to embed your Bookwhen schedule on your Squarespace site

Written by Luke
Updated over a week ago

Bookwhen API

Learn about Bookwhen's API, including documentation and roadmap

Written by Luke
Updated over a week ago

Link your events to Calendar feeds

How to link your schedule to calendars such as Google, Outlook and Apple

Written by Luke
Updated over a week ago

Sharing your activity data with OpenActive

Opt-in to share your class information with OpenActive partners to increase your audience

Written by Luke
Updated over a week ago