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Events, Schedules & Public Pages
Events, Schedules & Public Pages
Managing your events, schedules and public pages
+2
40 articles in this collection
Written by
Luke,
Simon Worlding,
Jennifer Z
and 2 others
Events
What is an entry?
Understand what an entry is and the options available
Written by
Luke
Updated this week
Finding an event from the past
How to find an event in your schedule from the past
Written by
Luke
Updated this week
Leaders
How to use leaders to assign your team members to events and limit their access to the account.
Written by
Jennifer Z
Updated over a week ago
Non-time-specific entries
Selling courses and items on your schedule that are not connected to a certain time or date
Written by
Jennifer Z
Updated this week
Duplicating / copying an entry
Save time by modifying old events to avoid data entry
Written by
Jennifer Z
Updated over a week ago
Cancelling an event
How to cancel an event that is no longer taking place
Written by
Jennifer Z
Updated over a week ago
Rescheduling an event
How to change the date, time or duration of an event or course that already has live bookings.
Written by
Luke
Updated over a week ago
Adding images to your entries
Find out how you can include pictures in your entries to make them stand out
Written by
Jennifer Z
Updated over a week ago
Formatting event text
How to format event description and public page text, including how to add photos and embed videos.
Written by
Luke
Updated over a week ago
Changing the event capacity of a specific event in an entry
How to increase or decrease the event capacity for individual dates in an entry
Written by
Jennifer Z
Updated over a week ago
Organise your entries for search and filtering with Tags
Simplify the management, searching and filtering of your events
Written by
Simon Worlding
Updated over a week ago
Deleting or unpublishing an event or entry
Removing individual events from a recurrence in your schedule or deleting a whole entry
Written by
Jennifer Z
Updated over a week ago
Changing the time of only one event in a recurring series
Move the date and/or time of one event in a series without affecting any subsequent events.
Written by
Simon Worlding
Updated over a week ago
Waiting Lists
Let your customers sign up to be notified when a space becomes available on a fully booked event.
Written by
Jennifer Z
Updated over a week ago
Attendee and booker emails
The emails Bookwhen sends to your attendees, what they contain and how to customise them
Written by
Luke
Updated over a week ago
Adding and managing locations
How to add, change and edit event locations
Written by
Eloise
Updated over a week ago
Add videos to your public pages to market your events
Use embed codes in YouTube and Vimeo to include videos in your public event descriptions.
Written by
Simon Worlding
Updated over a week ago
Uploading files to Bookwhen
How to upload, delete or rename attachments via the 'Files' section
Written by
Simon Worlding
Updated over a week ago
Adding attachments to booking confirmation emails
How to add your uploaded attachments to a booking confirmation email.
Written by
Luke
Updated over a week ago
Password protect an entry for booking
How to set a password on an entry or event in your schedule. Customers will need to enter the chosen password in order to book.
Written by
Luke
Updated over a week ago
Schedules
What is a Scheduling page?
This article explains the purpose of a scheduling page and its key features.
Written by
Jen B
Updated over a week ago
Adding a new schedule page
How to add an additional schedule page or edit the schedule page title and URL
Written by
Luke
Updated over a week ago
How to manage your schedule pages
Found in Setup - this section allows you to manage multiple schedule pages for your account
Written by
Simon Worlding
Updated over a week ago
Public Pages
What is a Public booking page?
Describes what a public booking page is and why you might need multiple pages in one account
Written by
Luke
Updated over a week ago
Changing your public page URL
Written by
Jennifer Z
Updated over a week ago
Public leader profiles
How to promote your event leaders with a public profile
Written by
Jennifer Z
Updated over a week ago
How your test/manual bookings will differ from your customer's bookings
Admin account behaviour when completing test bookings and manual bookings
Written by
Simon Worlding
Updated over a week ago
Adding filter buttons to your public page
Create clickable buttons to guide your customers to a filtered list of events
Written by
Jennifer Z
Updated over a week ago
Filtering the public page
Find out how to filter your public page or iframe by tags, entries, locations and dates
Written by
Jennifer Z
Updated over a week ago
How to take your Public Page offline
Learn how to unpublish or publish your booking page to make it available to admins only, or to public bookers too
Written by
Simon Worlding
Updated over a week ago
Posting an alert message to your public page
This article explains how you can leave a prominent message at the top of your public booking page
Written by
Jennifer Z
Updated over a week ago
Direct customers to your booking page from Facebook
Create new opportunities for growth through Facebook.
Written by
Jen B
Updated over a week ago
Adding and removing your booking page from search engine results
How to switch setting for 'noindex', affecting whether your Bookwhen page appears in Google, Bing, Yahoo and other search engine results.
Written by
Luke
Updated over a week ago
Website Integration, Feeds & API
Embedding Bookwhen within your website
Add your Bookwhen public schedule to your website
Written by
Eloise
Updated over a week ago
Embedding Bookwhen within your WordPress website
How to embed your Bookwhen schedule on your Wordpress site
Written by
Eloise
Updated over a week ago
Embedding Bookwhen within your Wix website
How to embed your Bookwhen schedule on your Wix site
Written by
Eloise
Updated over a week ago
Embedding Bookwhen within your Squarespace website
How to embed your Bookwhen schedule on your Squarespace site
Written by
Eloise
Updated over a week ago
Bookwhen API
Learn about Bookwhen's API, including documentation and roadmap
Written by
Luke
Updated over a week ago
Link your events to Calendar feeds
How to link your schedule to calendars such as Google, Outlook and Apple
Written by
Luke
Updated over a week ago
Sharing your activity data with OpenActive
Opt-in to share your class information with OpenActive partners to increase your audience
Written by
Luke
Updated over a week ago