You may have looked through our pricing page and wondered which plan suits you and your business needs the best. In this article, you will learn about the key features available on each plan and an in-depth explanation of each to help you best decide.

This article includes:


Overview of features

Attendance tracking

Option to record attendance directly on Bookwhen using the attendee list. You can live mark whether an attendee attended or not and reference the list whenever needed. See here for more information.

Booking/Schedule page

Where your bookers visit to view and book your events. Each page will have its unique URL, and you can list multiple events on the same page.

Discounts

You can create discount options, whether a promotional code or a bulk-booking rule. See here for more information.

Online events

By manually adding your online joining details, you can take bookings for your online events, regardless of which online conferencing tool you use. See here for more information.

Online support

Live chat support with the Bookwhen team Monday - Friday, 9 am - 5 pm UK time. Alternatively, you can email support@bookwhen.com

Passes

Allows your bookers to purchase a block of classes at once, which they can then redeem against future ticket bookings. See more here.

Payments

The ability to charge for your events and take payment online or offline (such as cash, bank transfer etc.). See here for more information on the fees associated with using an online payment gateway.

Reminder emails

Bookwhen automatically sends a reminder email to your bookers at your preferred time before the event. Learn more here.

Spaces booked

Based on the number of attendances per booking. For example, if a customer books 10 attendees on one booking, it will count for 10 booking spaces towards your monthly allowance.

Team members

There are four team member roles: Account owner, Schedule manager, Bookings admin and Leader. Each team member has a different access level. You can read more about team members and their roles here.

Ticket transfers

The ability to transfer tickets for reasons such as a booker cannot attend or they'd like to attend another date. Read more about transfers here.

Unlimited locations/classes

You can create as many classes/events as necessary and add unlimited locations (physical or online). See here for more information.

Vimeo integration

You can use the Bookwhen Vimeo integration to host your pre-recorded videos so that your bookers can only see them after booking. Learn more about the integration here.

Waiting list

Gives prospective attendees an option to enter their name, email and phone number (optional) to be notified if a space becomes available at a fully booked event. See here for more information.

Website integration (iframe or API)

Option to integrate your Bookwhen schedule page into your website using the iframe or API feature options.

Youtube integration

You can use the Bookwhen YouTube integration to host your pre-recorded and live YouTube videos so that your bookers can only see them after booking. Learn more about the integration here.

Zoom integration

The ability to integrate Zoom with your account. Bookwhen generates an automatic Zoom link for any bookings on an event set up with Zoom. See here for more information.


The Lite plan

The smallest paid plan - this plan is a great starting point for small businesses that expect to take 300 or less bookings per month.

Other key features available on the Lite plan:


The Standard plan

This is an excellent plan for small to medium size businesses that are ready to create a variety of offers for their customers, have access to all of Bookwhen's features and expect to take 800 or less bookings per month.

With the same features as the Lite plan, the Standard plan also offers additional features such as:

Other features include:


The Plus plan

This plan is great for larger businesses with a more demanding schedule expecting to take 1800 or less bookings per month. This plan also offers:


The Gold plan

A premium plan for large businesses that expect to take 4000 bookings or less per month and can be customised to suit your business needs. The baseline offering of the Gold plan offers:


The Free plan

Bookwhen offers a free plan for anyone who would prefer not to join a paid subscription and is looking to advertise small, free events with up to 50 booking spaces per month.

The free plan package gives you access to:

There are a few features unavailable on the free plan. These include:


To note

Bookwhen's plans are flexible, so you can upgrade and downgrade plan types whenever necessary. Your payments are also pro-rated, meaning you'll only pay for what you've used if you decide to upgrade or downgrade your plan type.

You can also switch between the annual and monthly plans. See here for more information on changing a subscription.

✨ If you have any questions regarding the plans and their features, please get in touch with the support team via live chat or email at support@bookwhen.com

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